Senior Administration Co-Ordinator

Posted 06 January 2022
Job type Contract
DisciplineScience CareersBusiness Support

Job description

Title: Senior Administration Co-Ordinator

Location: Dun Laoghaire

This important role will focus not only on providing effective co-ordination support to the EHS department but requires active participation in the maintenance of key EHS programs.

* Manage financial administration for the department (vendor management, purchase orders, invoicing etc.).
* Track & publish all EHS metrics in relation to the incident reporting and corrective action tracking systems including issue of regular communications.
* Issue weekly and monthly EHS reports, such as weekly functional performance board metrics and monthly reports to Corporate.
* Manage the administration of EHS training, including booking of meeting rooms, communications with external vendors, management of training records.
* Co-ordinate management of controlled document reviews and provided administrative support for editing and routing for approval of documents / procedures / risk assessments on the controlled documentation system.
* Assist with the internal audit and inspections programmes.
* Production of cascade communications, site bulletins and promotional campaigns.
* Facilitate functional department team meetings and stakeholder meetings.
* Liaise with external service providers.
* Co-ordinate & participate in the internal self-inspection program.
* Any other tasks/projects assigned as per manager's request.

Qualifications & Experience:
* Two/three years relevant experience preferably in the pharmaceutical industry.
* Experience in preparation of reports containing sensitive data including graphs and metrics presented in a table format.
* Able to use systems like: Procure to pay systems, Safety Incidents reporting, Training Management System and Controlled Document Management System.
* Being methodical and attentive to detail
* Planning & organisation skills
* Excellent Team skills
* Capability to work in fast-paced team environment
* Personal accountability to see issues through to completion
* Proficient user of Microsoft Outlook, WORD, PowerPoint & Excel
* Being tolerant and respectful

Kelly Services are acting as an Employment Business in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement.

As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.