Recruitment and Administration Specialist

Posted 03 November 2021
Job type Permanent
DisciplineBusiness Support

Job description

Job Title: Recruitment and Administrative Specialist
Location: Galway
Our leading Client who is a supplier of facilities management services to many of Ireland's best-known companies and state bodies is expanding their team in their Galway office. The ideal candidate will demonstrate flexibility while holding key administrative skills to assist with the day-to-day operations. The R&A specialist will have Excellent recruitment experience with a drive to consistently deliver and meet the business demands.

  • Full recruitment cycle including Identify recruitment needs, Advertising, Screening CV's, Contacting Potential employees.
  • Onboarding Employees including duties for Issuing contracts, Issuing & Updating Site Roster for all sites, and Garda Vetting where applicable.
  • Off Boarding Employees as well as Securing Formal Resignation and Marking Leaver on HRIS.
  • uploading all relevant information to the internal HR system.
  • Uploading sick certs to HRIS & advising the Relevant Area Supervisor & Payroll Dept of the information.
  • Manage, respond & redirect emails from HR email address in a prompt manner - addressing employees queries and aiding Supervisors as required.
  • Monitor employee/operative holiday information from the internal system; Approve Cover on HRIS once notified from Area Supervisor.
  • Aid with deployment of staff or recruit for cover as necessary.
  • Monitor emails for all Area Supervisors, remaining vigilant for client complaints and/or missed shifts.
  • Forward all emails with payroll/account related information to a designated central email address.
  • Adhere & reference all company policies & procedures where applicable.
  • List not exhaustive & other duties maybe assigned from time to time.


  • Experience working in mass recruitment is essential for this role
  • Knowledge or experience using HRM systems
  • Proficient in using Microsoft Suite packages including excel, word, PowerPoint
  • Excellent Communication skills and flexibility to work with different teams
  • Strong Administrative experience completing multiple duties daily
  • 3rd level qualification in related discipline is advantageous

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As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.